Restricting PR Entry Dates

Common code POBU/OPEN controls the Requested and Print dates on a PO record created on the POUPPR page. This is important because the system uses these dates to determine which budget year to check and into which budget year to create the pre-encumbrance and encumbrance records.

It is common to limit the dates to the current fiscal year, however at year end this may need to be temporarily changed to allow users to continue to order for the current budget year while also creating orders for the coming fiscal year.

The system uses the requested date to determine which budget year to check for available funds and then to update with the pre-encumbrance. The Print date will update the ENDB by dis-encumbering the pre-encumbrance and creating the encumbrance in the budget year indicated by that date.

When a user attempts to print a PR, the Requested by Date is compared to the "Print By" Date and if they are in different fiscal years, the PR is blocked from being printed. Common code POPO/FYDT allows the BLOCK to produce a WARN allowing for the order to process. Use of the common code is suggested to be active only when needed. Long-term use is discouraged due to potential issues that can be caused printing across fiscal years.