SEBB Eligibility File
The PYRESRWASE process generates several files and a report on employees that are eligible for benefits. The report is informational for the user to verify which employees will be reported to SEBB as eligible for benefits. The file with eligible employees is sent to SEBB. A recon file is also produced so the number of hours an employee is expected to work can be seen for all employees as well as the hours 630 flag which can be overridden by miscellaneous code.
Setup
The PYRESRWASE process requires up to three common codes:
Process
PYRESRWASE creates a report and several files.
The process uses standard selection criteria to select employees to check for eligibility. It also requests the fiscal year to determine which Human Resource pay assignments to look at. This fiscal year needs to be in the same format as the fiscal year in the pay assignment screen. Typically, it is the following format: 2019-20.
The report is informational for the user to verify who is included.
Three files are generated in the C:/WA directory on the Workflow server when the process is run. The file names are either "dependent," "eligibility" or "recon" concatenated with the LEA code and the date the process was run.
The dependent file can be ignored as it was initially created to get basic dependent information into the SEBB system. SEBB unfortunately required several fields that districts did not actually track. Due to SEBB's requirements, the file has not been used. The hope is that SEBB might change those fields to not be required.
The recon file is to simplify reconciliation; it helps users determine why an employee might/might not be eligible. It contains the employee's ID, the total number of hours they are expected to work, and the 630 Hours flag (their eligibility). The flag is either set by being overridden by the miscellaneous code in common codes or from calculating whether they work 630 hours or not.
The eligibility file contains eligible employees and is sent to SEBB.