1095-C

Overall Steps to Generate 1095-C Forms

1. Make sure that the Rebuild Security Structure for subsystem RR and the rebuilding of user security has been done after install. Make sure users processing ACA have full access to all of these tables.

2. Run the import from Payroll/HR and/or from CSV file to populate the ACA database. 
   PYACUTIP — Import from Payroll/HR 
   PYACUTIF — Import from CSV file

3. Review the information by running a report or by viewing the information on the update page. 
   PYACREAL — ACA listing 
   PYACUPF5 — ACA 1095-C Information 
   Note: Steps 2 and 3 can be repeated throughout the year to verify the information on a monthly or quarterly basis.

4. Produce 1095-C forms (PYACP5).

5. Send 1095-C forms to Employee Online. This is a two-step process:

   • Before running this, make sure the setup for Documents Online is complete.
     PYACEOSE — Send 1095-C forms to Documents Online. (Alternatively, select "Also send forms to DO?" when running Step 4 above.)
     PYACEOAT — Attach documents to the employee's record. Run this process after PYACEOSE job is complete.

6. Generate the IRS File (PYACPFPR for Production, or PYACPFTS for Test).

Database Maintenance

Use the  PYACUTDE utility to delete employees from the yr_1095_mstr, yr_1095_dep_dtl and the yr_1095_emp_id tables. 

Although users can change the SSN number in PYACUPF5, it is NOT recommended because it will cause any associated records in yr_1095_dep_dtl (Part III) or yr_1095_id_map (Employee IDs) to become lost or orphaned. Instead, use PYACUTSS to update the SSN in all related ACA tables.