Corrections

Correction files are files sent to the IRS to correct data from a previous transmission. The original IRS Receipt ID for the submission must be entered when running this utility. This information should have been entered in PYACUPF4, Submissions tab, when the first transmission was accepted by the IRS.

Create a file with corrections to the 1095-C records

• Make corrections as needed in PYACUPF5. Mark the record as corrected by checking the "1095-C Corrected" check box.
• Launch PYACPFPR and select Transmission Type C=Correction. Enter the Original IRS Receipt ID from PYACUPF4.
• When you submit the job, the corrected transmission files are created in the admin/data directory on the App server. The 1094-C report is generated listing the changed records; the records are marked as transmitted, so they will not be included when the next corrected files are created.

Create a file with corrections to the 1094-C Information

It can also be necessary to correct information on the 1094-C form. This header information is different than the detail information on the 1095-C employee forms.

• Launch PYACPFPR and select Transmission Type C=Correction. Enter the Original IRS Receipt ID from PYACUPF4.
• Click the checkbox "Correcting 1094-C information?" to change it to Yes. Select Submit.

The corrected files are created in the admin/data directory on the App server. It will only contain the 1094-C information without Part II, Part III or Part IV. The 1094-C Report will also only have the 1094-C information without any employee detail from the 1095-C data.

IRS Error Listing (and CSV) Report

After transmitting the ACA files using the IRS website, the IRS will process the file and generate an IRS Receipt ID and an error file, if there were any errors. This report takes the error file from the IRS and creates a report and an optional CSV file which is easier to read and understand.

• PYACPFPR – Create the ACA files.
• Upload the files on the IRS website. See Appendix for additional information.
• PYACUPF4 – Update the Submission File with the IRS Receipt ID.
• Download the error file provided by the IRS.
• Launch PYACREER and browse to select the IRS error file. To also create a CSV file, click the check box to change "Create CSV File of Errors?" to Yes.
• The report will group errors together by error types.

IRS File Replacement

PYACPFPR transmission type "Replacement" is used to create transmission files for the IRS that will replace either the Original files or the Corrected files. Enter the Original IRS Receipt ID for the transmission file being replaced.