Detailed Fundraising Event

Example: Spaghetti Dinner

1. Create the event in the SA Event Information (SAUPEV) page. Choose a default expense and revenue object code. Mark it as active. Enter the start and end dates of the car wash.
2. Hand out dinner tickets to the students and record the data in the SA Fund Raising (SAUPFR) page.
3. As time goes on, gather the money and enter it into the SA Fund Raising (SAUPFR) page.
4. Process the sales through the "Send to Deposits" tool to create a deposit request on the SA Deposit Request (SAUPDR) page.
5. Update the request in the SA Deposit Request (SAUPDR) page.
6. Process the request through the "Submit Deposit" tool.
7. Take the money to the district for processing.
8. Gather any invoices or expenses generated and create check requests on the SA Check Request (SAUPCR) page.
9. Process the requests through either the "Record Check" or the "Accounts Payable Set" tool.
10. Take any invoices to the district for processing.
11. Repeat steps 2-10 until the day of the event.
12. On the day of the event, have the students bring in any unsold tickets and enter the data into the SA Fund Raising (SAUPFR) page.
13. Have the event.
14. Enter the number of tickets sold at the event into the SA Fund Raising (SAUPFR) page.
15. Process the sales through the "Send to Deposits" tool to create a final deposit request using the SA Deposit Request (SAUPDR) page.
16. Update the request in the SA Deposit Request (SAUPDR) page.
17. Process the request through the "Submit Deposit" tool.
18. Take the money to the district for processing.
19. Gather all final invoices or expenses generated and create Check Requests.
20. Process the requests through either the "Record Check" or the "Accounts Payable Set" tool.
21. Take any invoices to the district for processing.
22. Update the event in the SA Event Information (SAUPEV) page as inactive.
23. If needed, print a report about the event.