OH Quarterly Wage Report
Overview
The Quarterly Wage Report is available using the BusinessPLUS menu PYRESROHWG.
The process generates an internal report and generates a file for electronic reporting.
Choose the selection criteria desired to run the report.
Enter a four-digit tax year.
Enter a one-digit quarter.
Enter a name for the file to be sent to the state. The file will be created in ../admin/data directory on the APP server.
Select the file format (CV for Comma Separated, IC for ICESA).
Magnetic Media Reporting
One of the two paper reports printed by the process contains all information needed for completing form UCO-2ERM. This form basically reports the number of workers by month within the quarter and their combined gross wages, by SIC code (that is, by activity). The BusinessPLUS report reports by “activity code” which is set up and controlled by the user. A suggested activity code scheme is the RUN number pre-printed on the form preceded by a letter. For example, B012 might be used for SIC 9199 which is for General Government workers. This way, the output sequence of the report coincides with the order that information must be reported on the form.
As controlled by common code, the activity code for an employee can be contained in any EMPM attribute or (preferred) in one of the four miscellaneous codes attached to a position (HRTBPC) attached to a pay assignment for the employee. If the activity code is contained in an EMPM attribute of an employee, the process will report the activity code as active for each of the three months of the quarter.
If the activity code is attached to a position however, the process can report activity against different activity codes for each month of the quarter for each employee. Since an employee cannot be reported against two or more different activities in any particular month, the process employs specific logic to limit the reporting to a specific activity.
Here’s how that works: All PM pay assignments active for the specific month are examined. The PM pay assignment that was active for the most days within the month becomes the “target” pay assignment. If no PM pay assignments are found for a particular month, the non-PM pay assignments are examined and the one that was active for the most days within the month then becomes the “target” pay assignment. (If no active pay assignments are found for the month, a warning is generated and the information is posted to activity code “****”.) The position of the target pay assignment is used to determine the activity code for reporting.
Common Code Setup
PYFG/PY780OH
Common code PYFG/PY780OH is required to run the Quarterly Wage report.
Code Category: PYFG
Code Value: 780OH
Short Description: Used to describe the common code.
Medium Description: Set this to the Client Code required by the state if reporting by magnetic media.
Long Description: Set this to the Client Name required by the state if reporting by magnetic media.
Associated Numeric Values
1: Set this to the desired number of void alignment pages printed if reporting by paper.
2: Set this to the pay base number used to hold gross pay.
3: Set this to the pay base number used to hold SUI taxable wages.
4: Set this to the pay base number used to hold SIT taxable wages.
5: Reserved for future use.
Associated Codes
1-4: Reserved for future use.
5: Set this to either “PAPER OUTPUT” if reporting by paper, or “FILE OUTPUT” if reporting by magnetic media.
Associated Descriptions
1: Set this to your assigned state ID number.
2-4: Reserved for future use.
5: If the employee’s position determines the SIC code and the Activity Code associated with the SIC code is contained in one of the four miscellaneous values of HRTBPC, set this field to POSITION.MISC1 through POSITION.MISC4. Otherwise, set this field to EMPM.xxxxx, where xxxxx is an EMPM attribute containing the activity code.