Correcting Encumbrances in Wrong Fiscal Year

Case 1

A PR is created in new year but should have been created in old year. PO has not been printed.

Solution: Disencumber the PR with POMADEXX or ENUTD1, use ENUPTR (or ENUTPU) to erase the EN details, correct the Requested By date, then reopen the PR. You may also need to make a temporary change (and then change it back) to force the system to re-pre-encumber. Note that ENUTPU only affects the ENDB. It does not delete entries from the PODB.

Case 2

A PR is created in old year but should have been created in new year. PO has not been printed.

Solution: Same solution as Case 1.

Case 3

A PO is printed in the new year but should have been printed in old year.

Solution: There are four possible ways to do this:

1. Disencumber the PO with POMADExx or ENUTD1, use ENUPTR (or ENUTPU) to erase the EN details, and then reopen the PO and reprint for the correct fiscal year. If you pre-encumber, the PR will appear to have been closed in the new year. To correct this, create an EN set (ENBTUB) fully paying the PR, and post it in the old year.
2. If possible, and if all the POs that were printed for this job number are wrong, then use ENUTUN (it is a good idea to run this in report-only mode first!) to undo the PO print job number. Then use POPO to reprint the PO's using the correct date
3. Use ENUTD1 and select the POs to disencumber. Use ENUTPU to purge the EN records. Use POUPPR to change the status from DE to PO. Use POPO to reprint the PO with the correct date.
4. If you only have a few PRs to correct, you can also create and post EN sets to correct the encumbrances.

Case 4

A PO is printed in old year but should have been printed in new year.

Solution: There are three possible ways to do this.

1. Disencumber the PO with POMADExx or ENUTD1, use ENUPTR (or ENUTPU) to erase the EN details, and then reopen the PO and reprint for the correct fiscal year. May need to run ENUTCE, ENUTCF, and GLUTDICP for both years afterwards. Note that ENUTPU (EN purge utility) only affects the ENDB. It does not delete entries from the PODB.
2. If possible and if all the POs that were printed for this job number are wrong, use ENUTUN (it is a good idea to run this in report-only mode first!) to undo the PO print job number. Then use POPO to reprint the POs using the correct date.
3. Use ENUTD1 and select the POs to disencumber. Use ENUTPU to purge the EN records. Use POUPPR to change the status from DE to PO. Use POPO to reprint the PO with the correct date.
4. If you only have a few PRs to correct, you can also create and post EN sets to correct the encumbrances.

Case 5

A PO is fully paid in the new year but should have been paid in old year. Checks have been cut.

Solution: There are two possible ways to do this.

1. The more thorough way to correct this: Create two OH sets, one of which negates the FP amount in the new year, the other of which puts the FP amount in the old year. The type on both sets should be "PD" so checks will not be written on it. You can use the direct updates to put the check numbers on the OH and GL transactions.
2. You can use one JE set to move expenses. You will need to post it to multiple dates (use the GLJEDM Set mask).