Create Select File - POMADECS

Use the Disencumber Selected POs utilities (POMADExx) in Purchasing to disencumber a Purchase Request or Purchase Order that has been encumbered or to cancel a Purchase Request that has not been encumbered. The three main steps to the Disencumber utility are:

1. CS: Create a Select File
2. RS: Report the Selected Entries
3. US: Update POs from the Select File

Enter a Name for the select file. This is a required field. The file name and Report Key that appear in the Purchasing Disencumbrance Summary report are important for the disencumber process. To modify the selection criteria, select only the requisitions or purchase orders that should be disencumbered. The total selection criteria field has a maximum of 300 characters. If the data exceeds 300 characters an overflow message appears on the report and the process does not continue.

Selection criteria are required in order to prevent accidental disencumbering of all purchase orders. You must enter either the purchase request number (01) or purchase order number (02). If you do not enter one of these criteria, a blank file generates with a tail sheet message: No criteria given for PR or PO number.

After the selection is finished, use the the Report Selected Entries (POMADERS) utility to generate a trial-run report of the selected entries to be disencumbered. At the end of the Purchasing Disencumbrance Summary report that generates from POMADECS and POMADERS, the system calculates and displays a Report Key. Enter this Report Key in the user prompt in the POMADEUS mask.