General Information - POUPGN

The Purchasing (PO) General Information (POUPGN) page defines the information that determines the characteristics of the PO system. Common examples include specifying the default Encumbrance and Fixed Asset posting flags, the default Encumbrance Division, and default Printing Format codes. Only one PO General Information page may be defined per ledger code.

Ledger: The settings on the PO General Information page can be made ledger-specific. Enter "@@" to define settings for all ledgers. To override these settings for a specific ledger, enter the code for that ledger in this field.
Default EN Division: Select the Encumbrance Division code to be used as the default when purchase orders are printed, and the encumbrance is recorded. When the EN Division Code field on the PO Requisition page is left blank, the system will automatically assign this EN Division as the default. Codes available for selection are defined on the EN Division Codes (ENUPDV) page.
Default Expiration Date Code: Select the static system codes of "NO" for No Default Value or "FE" to indicate an Expiration Date to be the Fiscal Year End. The Expiration date is used on the first tab of the PO Purchase Requests (POUPPR) page.
Default Printing Format: Select the desired PO Format default from the drop-down list. Codes available for selection have been defined on the PO Format Information (POUPFO) page. This default will be used when printing purchase orders, unless otherwise noted.
Encumber by default: Check this box to encumber funds automatically when a PO is printed.
Use PO to FA Interface: Check this box to have the system automatically enter items that are tagged or have institution identification numbers (Tag Numbers) assigned to them in the Fixed Assets database.
Use ledger code as format ID: Check this box to require the Printing Format code to be the same as the Ledger Code.
Always use product description for asset: Check this box to have the system automatically enter the product description for the Asset.