Initial PO-AP to FA Interface Setup

1. In POUPGN, check the box labeled, "Use PO to FA Interface."
2. In NUUPCD, set up common code POFA/CONTROL. If the conditions in the associated values, codes, and descriptions are met, this common code will cause an item in the Purchasing system to become a Fixed Asset. In doing so, the word "FIXED ASSET" will appear in the Tag Number field on the receiving page, thus alerting the receiver to enter a valid asset ID number into this field. Optionally, you can create an automatic flag on a Purchase Request Item for a Fixed Asset. This is accomplished by using specified object codes designed for Capital Purchases. The use of this Nucleus common code allows you to have a Fixed Asset that is purchased and placed into the FA Database. The Short Description of POFA/CONTROL can be set to AUTO to fill in the FA flag on the POUPPR Item page. It can also be set to MAN to allow manual flagging or blank. The 3rd Associated Code can be set to LOC to tell BusinessPlus to use the location from POUPRC to create the FASITE record.
3. (Optional) Clients who purchase multiple fixed assets on a single line item and do not utilize the secondary reference field in AP should create common code APFA/MULTI. This code identifies the Asset ID and places the FAID number into the Asset ID field within the AP record. For example, with a PO to FA interface, an item is flagged as an asset, received in POUPRC, and the FAID is assigned within POUPRC. Upon extraction of the PO into APOHBTUB, the FAID inserts into the Asset ID field. This code interfaces an asset's AP data with that specific asset. Note that the Purchasing extraction must be used in the AP module.

 

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