Vacant Position - PBUPVP

The Position Budgeting (PB) Vacant Position (PBUPVP) page is used to store pay assignments associated with vacant positions so that the vacancies will be included in the budget. These records, once inserted via the "Insert into PB" field, will create records for the PB Employee Information (PBUPEM) page. Those records will then be calculated and included in the budget. If a default amount of benefits is to be calculated for a vacant position then either the ID needs to be 0 <zero> or the Record Type needs to be VC. A date range that falls within or is equal to the model's date range should be entered. The Position FTE, Total FTE, and Ratio Percent will all default to 1.00000. They may be overridden. If multiple vacant positions of the same position are to be entered, then the Position FTE should equal the total number of FTE for the vacant positions while the Total FTE should equal 1.00000.

For example, if 10 vacant fire fighter positions are to be inserted, the Position FTE will be 10 and the Total FTE will be 1.00000. If a salary amount of $50,000 is entered, then the calculated amount for the 10 vacant positions will be: 50,000 * (10 / 1.00000) * ratio% * date ratio. A salary index or amount needs to be entered for each vacant pay assignment. Enter a PCN and Position FTE for each entry on PB Vacant Positions. The Hours, Days, and Period Type fields are only used if the pay assignment is attached to a salary table that is expressed as an hourly or per period amount. The Work Comp field may be entered if an amount for worker's compensation is to be calculated. The Bargaining Unit, Misc0 - 9, and Date1 - 2 field may be entered to be used as selection criteria when performing adjustments. At least one org key and percent must be entered. Whether an object code needs to be entered is client specific. When all the entries for a model have been entered on PB Vacant Positions, then while in BROWSE mode, run the Copy to Model Tool. A message will appear on the page indicating the vacant pay assignments that were inserted.

Page Header

Model: This field displays the Model.

Employee ID: This field displays the ID for the vacant pay assignment.

Position Tab

Position

Record Type: This field stores the vacant pay assignment's record type. This field will default to VC, but may be changed to any other record type. The value of VC is an indicator of a vacant pay assignment. The other indicators are:
0 Employee ID
DF Record Type
Y Vacant field
Remember that the "Insert into PB" field functionality deletes all PCPAYTBL records with the vacant field set to "Y". If some of those records have had the Vacant Position field cleared, so that they will not be deleted, and the PB Position Information (PBTBPS) page, default benefit selection is to be used, then the record type of VC should be kept to maintain the fact that the pay assignment is a vacant one. (See the documentation for the Job Code Information tab on PBTBPS for more information.)

Pay Class:  Pay class associated with the vacant position.

Position FTE: This field represents the FTE associated with the pay assignment. If duplicate, generic positions are to be assigned, then the FTE field can be entered with a value greater than 1.

Total FTE: This field stores the employee's total FTE. This is equivalent to the FTE that would be entered in the HR Employee Master (HREMEN) page.

PCN: This field stores the PCN associated with the vacant pay assignment.  Code values are defined in PBTBPS, PCN/Position Information tab.

Vacant Position: This field stores the Position associated with the vacant pay assignment.  Code values are defined in PBTBPS, PCN/Position Information tab where the PCN = Position.

Position Dates: This date range represents the set of dates that the pay assignment will be paid over. Note: This date range is not used to determine the pay assignments date ratio and is not used for any other calculations.

Calc Dates: This date range represents the set of dates that the pay assignment will be calculated over. This date range is used to determine the pay assignments date ratio (which is used to prorate the annual salary), thus this date range will affect the calculated annual salary. (See the documentation for the PB Employee Information page, DT Ratio field, for more information.)

Schedule

Calendar: This field stores the calendar associated with the vacant pay assignment. If the assignment is assigned a salary index that has an AXP of H or D, then the paid days calculated for the Calendar will be used in the calculation of the annual salary.

Schedule Type: This field indicates the type of schedule associated with the entered salary index.

Period Type: This field indicates the type of period associated with the pay assignment. Examples are M – Monthly, S – Semi-monthly, B – Biweekly, etc. If the pay assignment is assigned a salary index with an Axp of P, then this field will be used to determine a multiplier to annualize the PB Salary Table Information (PBTBSL) page, per period amount.

Override Days: Set this field to check marked (Y) if the calculated number of paid days is to be overridden.

Default Days/Year: This field stores the number of paid days for the displayed calendar and Calc date range. It is used in the salary calculation for pay assignments with salary index amounts that have an Axp of "H" or "D".

Default Hours/Day: This field stores the hours per day associated with the pay assignment. It is used in the salary calculation for pay assignments with salary index amounts that have an Axp of "H".

Salary

Salary Index: This field stores the salary index. It is used to determine a salary table amount that is used to calculate the annual salary for the pay assignment.  Code values are defined in PBTBSL, where the dates are within or equal to the salary Begin and End Dates.

Axp: This field is an echo field that displays the associated Axp for the displayed salary index.

Amount: This field is an echo field that displays the associated amount for the displayed salary index.

Optional Salary Amount: If a flat salary amount is to be assigned to the pay assignment, in place of a salary index, then enter the flat salary amount in this field. The amount in this field is budgeted for the pay assignment and is not altered. If a salary index and flat salary amount are entered, both will be calculated for the pay assignment.

Ratio Percent: This field stores the ratio percent. The ratio percent is used as a multiplier for the salary.

Benefits

Optional Benefit Employee ID:  This field is only used when calculating a vacant position.  Code values are defined in PBUPEM.

Distribution Worksheet

The distribution worksheet enables you to view and change the distribution.

Rec Type: Pay assignment record type.

Account Information: Displays the input fields based upon the Input Format defined on  GL General Information (GLUPGN) page, Presentation tab. The General Ledger account control functionality is used for validation and lookup of account parts.

Percent: Percent for this distribution. There can be multiple distributions but the total of all distributions must equal 100%.

Misc: Miscellaneous field.

Misc Tab

Job Information

Job Code: This field stores the job code associated with the PCN/Position.  Code values are defined in PBTBPS, Job Code Information tab.

Workers Comp Code: This field displays the worker's comp code associated with the displayed Job code. The value in the field is used to determine the correct worker's comp rate from the PB Workers Compensation Information (PBSTWK) page. If this field is blank then worker's comp will not be calculated for the pay assignment.

Location: This field stores the location code associated with the PCN/Position.  Code values are defined in PBTBLC, Location Codes.

Bargaining Unit: This field stores the bargaining unit associated with the PCN/Position.  Code values are defined in PBTBLC, Bargain Unit Codes.

Misc Information

Dates 1 & 2: The Misc Dates 1 & 2 fields are used to store employee specific, or in the case of a vacant pay assignment, PCN/Position specific dates that can be used as selection criteria by the pay assignment utilities.

Original Hire Date:

Current Hire Date:

Misc Fields 0-9: These miscellaneous fields are designed to be used as selection criteria fields when running pay assignment utilities. They may be populated with any desired data.

Tools

Copy to Model Tool

The Copy to Model tool is specific to the current record. A pop-up window appears where a Model can be selected from the drop-down. This tool is used to copy the special postings from one model to another. By selecting the destination model and clicking Submit, the tool copies the special postings of the current model to the selected model. The user also has the option to either overwrite or append to the records of target model.

Insert to PB tool

The Insert to PB tool is used to insert the vacant position records into the Employee Pay table for a particular model. Once it is selected, the vacant position records will be inserted into the Employee Pay table. The records written to the Employee Pay table will have the "Vacant" field set to Y. Prior to the inserts, all existing records in Employee Pay table with a Y in the Vacant field will be deleted for the model that is processed.