Roll EN Balances to Next Year - ENUTRE

The EN roll utility should be run as part of the year-end closing process to maintain the EN subsystem across fiscal years. This utility serves multiple purposes; its proper use is dictated by a client's particular setup.

The NU Common Codes Category/Value of ENGL/CONTROL defines whether open encumbrances at year-end automatically carry forward to the following fiscal year. If this common code exists with a "D" or "DISABLE" in the second Associated Code field, then the automatic carry forward is disabled. Otherwise, the encumbrance balances will be automatically reflected in the new fiscal year. For those clients that have disabled this feature, this utility may be utilized to create new balances for open encumbrances. Clients who have not disabled the automatic carry forward should not create the balance forward entries but may wish to run this utility for other purposes.

This utility will also (optionally) create a budget for the encumbrance balances. This enables clients who wish to increase their new fiscal year budget by the number of open encumbrances to do so. If this option is selected, the system will prompt for the fiscal year and budget version for the new budget.

GL/JL ledger codes and budget versions are derived from GLUPGN and will vary by site. Actual values will default to the user's active ledger settings.

The utility may be run in Report Only (trial run) mode (recommended), to see the results of the utility without actually updating the databases.

The selection criteria sub-menu is presented at a higher level. Once a selection of the entries is made, the user will be presented with another menu based on that selection. The use of the sub-menu is made to limit user confusion.

01 - GL Organization (Account) Key will present a selection criteria menu with options pertaining to information defined for an Account Key in GLUPKY.
02 - GL Object Code will present a selection criteria menu with options pertaining to information defined for an Object Code in GLUPOB.
03 - JL Project Code (Account Key) will present a selection criteria menu with options pertaining to information defined for a JL Account Key in GLUPKY.
04 - JL Object Code will present a selection criteria menu with options pertaining to information defined for a JL Object Code in GLUPOB.
07 - EN transactions will present the standard EN selection criteria menu as used throughout the ENDB.