1099 File for Iowa 

1099 File for Iowa 

Iowa now requires a separate file to be submitted to the state for 1099 information sent to Iowa payees. To accomplish this, PowerSchool has added an option to the BK99CC menu to allow you to filter on the vendor’s state based on the address that would print on the 1099, and create a 1099 file that can be submitted to that state.   

By default, the BK99CC menu looks the same as before. 

Expanding the Options menu (just above the Submit button), shows the new option (“Vendor State”).  

Enter the two-character state abbreviation to create 1099s for only the vendors within a certain state, as well as create a submission file specific to that state.   

The default of “**” will process all states and will create the file needed to report to the IRS/federal government.  If you leave “**” in the vendor state field, it will select all vendors that require a 1099 no matter what state the vendor resides.  If you enter “IA” in the vendor state, it will only select vendors where the address on the 1099 has Iowa as the state. 

To create a federal and state file, you need to run the process once for everyone, print out the 1099s, and create a file named IRSTAX18 in the ../admin/data directory on your app server to be used for the Federal submission.  You then need to run it again for IA.  This time, you do NOT want to print out the paper 1099 forms, but only create a file called IRSTAX18IA in the same ../admin/data directory to be used to submit to the state. 

To recap, running BK99CC with Vendor State set to: 

• ** — Creates file IRSTAX18 to be submitted to the IRS. 

• IA — Creates file IRSTAX18IA to be submitted to the state.