General Information - FAUPGN

The Fixed Assets (FA) General Information (FAUPGN) page sets defaults for the Fixed Asset subsystem. The defaults are ledger specific and will be used by various pages and utilities to process and post depreciation to the FA ledger in trial or commit mode (and may configure to post to the General Ledger too).  The settings defined here will be used to configure how the various pages and utilities work together within the given ledger. Customize how assets are managed within the FA Update (FAUPAS) page with regards to sharing information between the various tabs. For instance, set a warning for various scenarios where funding or purchase amounts are overstated; check for duplicate serial numbers. Another option is to update data when a payable's price increases or decreases, or auto-populate the asset's Dep tab to follow a detailed depreciation schedule per a Primary Class (discussed below).

The following settings ought to be configured before processing depreciation as these questions or settings help customize asset management for creating, updating, and logging changes to a given asset. A brief introduction to these settings follows below.

Terminology
The following are described within the FA General Information page and refer to unique child tables referenced within the FA subledger, which are all managed within the various tabs of the FA Update (FAUPAS) page.

Create FADEPR Using Primary Class Defaults:  The setting selected here will determine if the FAUPAS, Dep tab, is auto-populated after placing Primary Codes into FAUPAS fields titled Primary, Secondary, and Tertiary. The Dep tab content is key in following a pre-determined depreciation schedule. Some sites may choose to use the Primary Code fields only for the tracking or reporting of asset details. The default setting is blank or N. Thus, the addition of Primary Class codes to FAUPAS fields would then be for informational purposes only. When this question is set to N or P, the user with FA access would need to manually add content to the Dep tab in order to process depreciation.
The drop-down menu options (static codes) are as follows:
N-No (Do not use primary class defaults)
P-Prompt whether or not to use defaults
Y-Yes (Use primary class defaults)
To auto-populate the Dep tab, set FAUPGN question "Create FADEPR Using Primary Class Defaults" to "Y". Additional details must first be defined in the FA Primary Codes (FAUPPC) page, based on codes defined in FA Code Values (FAUPCD) where the Code IDs are PC, SC, and TC.
Once Primary Codes are defined, details on how the asset will depreciate (Dep tab content) will auto-populate the Dep tab based on the FAUPPC record for the pre-defined sequence of codes placed in the Asset's record in FAUPAS.
Place the Primary code sequence into corresponding fields of either FAUPPA (when migrating assets from AP to FA) or FAUPAS when migrating assets from PO to FA).
The Primary Class record (FAUPPC)) defines classes of fixed assets. Whether the class delineates a specific type or location of Building, Equipment or Vehicle, how to depreciate that class per a site's depreciation schedule or governmental guidelines can be quickly applied and loaded for the right amount of life, frequency of deprecation, as configured on the FA Primary Class (FAUPPC) page for use on FAUPAS, Dep tab.
For instance, use of option "Y" will enable the FA manager to auto-populate each asset's Dep tab per a select asset class. The unique sequence of Primary Class codes (FAUPPC) used will populate FAUPAS > Dep tab where the asset will follow guidelines created for a particular class. Say the asset should have the life of 10 years, depreciate monthly, and have the Depreciation Expense hit a specific GL account string of xxyyyzzz, define all these details in FAUPPC). Next, place that sequence of codes that composed that class in an FAUPPC record (Primary Class, Secondary Class, and Tertiary Class) into the Asset's record (either FAUPPA or FAUPAS).
See the table below for how to follow the auto-population of the Dep tab data, as BusinessPlus has two methods for migrating FA data into the Fixed Asset system.
Add the Primary Class codes to the new asset, hit enter, and the Dep tab updates with the particulars on how to depreciate the given asset. Then define or modify the FA Depreciation Selection (FADPUS) template to place the asset into the depreciation processing.
The following are guidelines for "Create[ing] FADEPR Using Primary Class Defaults" (set to Y):

Verify Purchase Amount Against Item Amounts: A one-character static code to instruct how to verify amounts. A message will display when the system recognizes a variance between the Components tab and Asset ID tab
F-Force
N-Don't check the total
Y-Check the total
Blank-default
Limit Sum of Funding Source to = Purchase Price: A one-character code to validate total amount of funding.
B-Block
N-Do Nothing (default)
W-Warn
Note that the use of Block will block the user from saving a record until the Funding tab is reasonably populated. Hence, there are a few options to consider. The following are examples of using the Block and Warn feature in a particular scenario:
1) Purchase Amount in Asset ID tab is populated with a non-zero value. Given FAUPGN has the ''Limit Sum of Funding Source to = Purchase Price' flag is set to "B" – Block, the user must enter in a Fund Source record in the Funding Tab first. Once the "Record Accepted" message displays, make any adjustments needed to your Fixed Asset record.
2) Purchase Amount in Asset ID tab is NOT populated and is zero dollars. Given FAUPGN has the ''Limit Sum of Funding Source to = Purchase Price" flag is set to "B" – Block. First adjust the ''Limit Sum of Funding Source to = Purchase Price" flag to be set to "W" – Warn. This will allow a user to enter the Purchase Amount. Once that change is accepted you can go back into FAUPGN and set the ''Limit Sum of Funding Source to = Purchase Price' flag back to "B" – Block. With that work completed, then go back to FAUPAS and enter in a Fund Source record in the Funding Tab; and then once the Record Accepted message displays, make adjustments needed to the given Fixed Asset record.
Check for Unique Serial Number: A one-character code indicating the where duplicate Serial Numbers will be allowed, alert the user, or block.
B-Block
N-Do Nothing (default)
W-Warn
Ledger: Settings are ledger specific. Only one FA General Information (FAUPGN) record is allowed per ledger. The Ledger code field is disabled in update mode, yet all other fields may be updated as needed.
Multi-Ledger? If this box is checked then the asset ID contains the ledger code. (This option can be made obsolete if the client moves this information to the newly added ledger item now on all FA pages. It is maintained for backward compatibility.)
Start: A two-digit value indicating the Starting position in the asset ID where the ledger code starts, if one exists.
End: A two-digit value indicating the Ending location of the ledger code.
Note: Start field value should be less than End field value. Start and End fields should be between 1 and 12. If Multi- Ledger is not checked, Start and End fields should be set zero.
Update FAIDNT amt when update FAAPPO? If this box is checked then the primary value of the asset will be updated as payments flow through accounts payable or the information is updated on the FA Update page, Components (APPO Info) Tab.
Note that once a payable is fully processed through APOHPPPA, the AP data inserts into the Components tab of FAUPAS when the NU Common Code with a Code Category / Value of APFA/MULTI is defined.
Update FAIDNT and FADEPR when update FAFNDSRC? If this box is checked then the primary value and depreciation information for the asset will be updated as the Funding Source on FA Update, Funding Tab, is being updated.
Update FAAPPO when update FAFNDSRC? If this box is checked then the AP/PO information for the asset will be updated as the Funding Source on FA Update, Funding Tab, is being updated.
Update FADEPR when update FAAPPO? If this box is checked then the depreciation information for the asset will also be updated as payments flow through accounts payable or the information is updated on the FA Update page, Components (AP and PO Info) Tab.
Track Asset Transactions? Check this box to enable tracking transactions such as additions, transfers, and disposals, for Fixed Assets. These transactions will go into the fa_trans table depending on the type of transaction that takes place (addition, disposal, transfer in, etc.)
Track Asset Transactions tells the system to track all transactions. Transactions are defined as Additions, Transfers In, Transfers Out, Disposals, and Depreciation. If tracking is set to "Y" in each of the fields, any transfers made on the FA Update page from one Location, Department, Responsible ID, or Asset Account, to another will be tracked and viewed in CDD Report FA1120: FA Transaction report. Also, the fields that are set to "Y" will be required on the FA Update page.
Department Changes? If this box is checked then Department (Dept) changes on the FA Update page, Location Tab, will be tracked.
Responsible ID Changes? If this box is checked then changes to the Responsible ID (Resp ID) on the FA Update page, Location Tab, will be tracked.
Location Changes? If this box is checked then Location changes on the FA Update page, Location Tab, will be tracked.
Use the FA Fixed Assets Room Change (FACSRC) page for quick updates to an assets location. Note that the FACSRC "comment" section inserts into the Loc tab's Contact information field of FAUPAS.
Asset Account Changes? If this box is checked then Account changes on the FA Update page, Location Tab, will be tracked.