Interface Posting Details

The Interface Posting Details page is accessed from the Interface Posting Requisition (RMUPPI) page, either by selecting the New Posting button to create a new posting request, or by selecting the Edit (pencil) button to update an existing requisition.

When creating a new posting, some basic default information will be pre-populated. Some of the fields appearing on the page, such as the budget fields, are dependent upon system setup. If the posting originated via the interface which brings Applicant Tracking data into the system, minimal data will be populated.

Choose Location: The Location of the position. Codes are defined in the HR Entity Specific Codes page, Location tab. All PCN/Position entries on HR PCN/Position Code Definitions must have a Location Code assigned in order to be selected in the Position Control and Position lookups.
Hiring Manager: The Hiring Manager (HM) associated with the Posting. If the person logged in and creating the posting request is a HM, their name will automatically be placed into the field. If someone else is creating the posting request, the field will be blank and a HM will need to be selected from the drop-down list.
Status: Status of posting requisition. Display only. Upon creating a posting request, the status will default to "New".
Posting ID: System derived. The system will place the Posting ID next to this field label after the record is saved. If the posting is created through the Applicant Tracking interface the Posting ID is defined in the interface.
Requestor: System derived. The system will place the name of the person requesting the posting next to this field label upon saving the record.
Job Posting For: Select if the position is an existing position or a new position. Depending upon the setting "Allow Request for New Position" on the Interface Configuration (RMSSCI) page, "New Position" may or may not appear. If "Existing Position" is selected, many of the following fields will auto-populate from the HR PCN/Position Code Definitions page and some will not be enterable. If "New Position" is selected then all fields will need to be manually populated.
Number of Positions: The number of positions for the posting. Values are hard-coded to be 1 – 20. The number of rows that display below in the grid, starting with Reason, is directly related to this number.
Reason: Reason for the posting requisition. Codes are defined in the Interface Configuration (RMSSCI) page.
Replacing ID: ID of the employee currently occupying the position. Clicking the magnifying glass will initiate a pop-up page complete with selection criteria fields and a grid to list employees matching the criteria. Something must be entered into "Search by Name" (first field) and/or "Search by ID" (second field) AND there must be a date in the "As of Date", last field. Records returned and displayed in the grid are determined in the following manner:
Records with matching Location Code are found in the HRTBPC – PCN/Position Definition page. Then, the HR Pay Assignment (hr_emppay) table is searched for records with those same PCN/Position combinations that also have pay dates surrounding the "As of Date" in the lookup.
Select a row in the grid and click OK. The following fields will be populated on the page:

From HRTBPC – PCN/Position Definition page:

Position Type
Position Control Number and Long Description
Position Number and Long Description
Position Title defaults to the Position Long Description
Days per Year
Hours per Day
Periods per Year

From HRTBRG – Regulation of PCN, based on the PCN/Position Code Definition record's PCN Budget Status:

Budget account details

Reason Comment: Comment pertaining to the reason listed.
Delete: Click the trash can icon to delete a reason entry.
Fiscal Year: The fiscal year of the posting. Codes available for selection are defined in the HR Entity Specific Codes (HRTBCE) page, Entity Specific tab, under the Code ID of REQUEST_FISCALYR. Defaults to the most recent value.
Position Type: The type of position. Codes available for selection are defined in the HR Non-Entity Specific Codes (HRTBHR) page under the Code ID of POS/JOB_TYPE.
Position Control: The Position Control Number (PCN). For a new Position Control entry, the field allows a maximum of 10 characters. To select an existing Position Control entry, select the lookup symbol to get a listing. Codes available for selection are defined in the PCN/Position Code Definitions page where Location and Position Type match what is on the page.
Position: The Position number. For a new Position entry, the field allows a maximum of 10 characters. To select an existing Position entry, click the lookup symbol to get a listing. Codes are defined in the PCN/Position Code Definitions page where Location, Position Type, and PCN match what is on the page.
Position Title: Position Title that is to display with the posting description. The field will default to the Position Long Description field from the PCN/Position Code Definitions page, but may be overridden. For New Positions it will need to be populated. The field is a mixed case field so the data does not need to be in all upper-case characters.
Employee FTE: The number of FTEs of the posting. The field will default to 1.00000.
Publish Type: Indicates how the posting is being published or to whom it is available. Actual functionality in Applicant Tracking is client-defined. Codes are predefined in the system and not available for modification. Valid codes are Internal/External, Internal, and External.
Tentative Start: The tentative start date for the position. The default is today's date. This date is used for determining available budget from HR Regulation of PCN (HRTBRG).
Days per Year: The number of days per year for the position. The valid range is 0 to 365. For existing positions, the field is non-enterable and auto-populated from the HR PCN/Position Code Definitions page.
Hours per Day: The number of hours per day for the position. The range for hours per day is 0 to 24 for a new position. For existing positions, the field is non-enterable and auto-populated from the HR PCN/Position Code Definitions page.
Pay Periods: The number of pay periods for the position. The range for Pay Periods is 0 to 365 for a new position. For existing positions, the field is non-enterable and auto-populated from the HR PCN/Position Code Definitions page.
Salary From: The starting salary for the posting. If the "Disable Salary Range" checkbox is marked on the Interface Configuration page, this field will be inactivated.
If the "Disable Salary Range" is NOT checked and the PCN/Position record being used is budgeted by amount that record must contain a salary schedule and range. The minimum salary amount associated with that matching schedule and range will be placed into this field.
Salary To: The maximum salary for the posting. If the "Disable Salary Range" checkbox is marked on the Interface Configuration page, this field will be inactivated.
The field is required if the PCN/Position is defined on the HR PCN/Position Code Definitions page with a PCN Budget Status of "02" (Budget by Amount). That PCN/Position record must also contain a salary schedule and range. The maximum salary amount associated with that matching schedule and range will be placed into this field.
Posting Date: The date this position will be posted and available for application submission.
Closing Date: The date this position will no longer be available for application submission.
Portal Comment: Comment text about the posting that is to be displayed to applicants.
Internal Comment: Comment text about posting that is only to be seen internally.

Budget

The Interface Configuration (RMSSCI) page controls whether distribution funding and position control are to be used and therefore displayed in the Budget section. The information will be displayed for either FTE or Amount. Records can be saved with no budget information if position control is not being enforced/used.

Use default position funding: Default position funding is the position funding currently set up in HR. The PCN Budget Status field on the HR PCN/Position Code Definitions page drives the budgeting. The code will indicate either no budget control or budgeting by FTE or Amount.
Enter alternate funding request: Alternate funding request is used if the default position funding is not used for the posting. All account parts need to be populated, either manually or by using the lookup feature. When the "Enter alternate funding request" radio button is selected the Distribution Request section appears.
Account Distribution Grid: Each row indicates the account distribution, percent and available FTE or Amount as defined on the associated HR Regulation of PCN page record(s). If default position funding is selected, this information will be automatically populated based on the position control setup. If too many rows default into the grid, use the delete icon at the end of each row to remove them. The process the software uses to obtain the distribution information is:

HR PCN/Position Code Definitions page, PCN Budget Status code – indicates whether position control is used and if so, whether control is by FTE or Amount.
The distribution account information is obtained from the HR Regulation of PCN records, based upon a hierarchy and where the Tentative Start Date falls within the record begin and end dates. First, records with an exact match of PCN and Position are located. If records exist, those are brought into the posting and no further search occurs. If no records exist with a matching PCN and Position but records do exist with just a matching PCN, those records will be brought into the page. There will never be a mixture. Either one type of record or the other is used.
Records with a zero percent or amount will be removed by the software when the posting record is submitted. These zero records also will not show in the Workflow Style Sheet.

Percent: Percent of the FTE or Amount used for the distribution account line, as defined in the HR Regulation of PCN page. If the HR Regulation of PCN records contain percentages, those will display but they can be manually modified. The total percentage cannot exceed 100.
Available FTE/Available Amount: Available FTE or Amount for the position funding account, as defined in the HR Regulation of PCN page.
Taken FTE/Taken Amount: The Taken FTE or Amount is derived by taking the posting "FTE" or "Salary To" amount multiplied by the Positions then multiplied by the percent. The resulting value becomes the Taken FTE or Amount. If the FTE or Amount is insufficient, funds may be transferred from other accounts if "Show Position Control Transfer Request" is checked on the Interface Configuration page.
Example 1 – FTE – if two positions, each of 1.00000 FTE are being budgeted, the Taken FTE will need to total 2.00000 FTE. The percentage for each distribution line will be multiplied by 2.00000.
Example 2 – Amount – if two positions with "Salary To" amount of $50,000 are being budgeted, the Taken Amount will need to be $100,000. The percentage for each distribution line will be multiplied by $100,000.
Position Control Total: The total amount of funding assigned to the posting. The amount is system-derived based on the sum of the Taken Amount or FTE. This total must be equal to or greater than what is needed for the posting in order to save or submit the record.
Budget Transfer From Request: If insufficient default funding is available, a "Budget Transfer From Request" section will appear on the page. Select a Position Type and then a PCN and Position. The PCN and Position drop-down has additional validation where the Location Codes must match. Available funding from that PCN and Position combination will populate to the page.
Add Transfer: The Add Transfer button is displayed along with the Budget Transfer From Request information. Clicking the Add Transfer button causes a distribution grid to appear from which records can be selected or deleted as appropriate.

History

Each time an activity involving a "Status" change occurs to a posting, the system creates a history entry.

Date: Date and time of update to the posting request. Display only.
Activity: Status of posting requisition at time of update. Display only.
User: The user performing the update. Display only.
Description/Comments: Data entered into the "Internal Comment" field. Workflow comments, if entered, will also display in this field. Display only.

Footer

Back: The Back button will return the user to the main RMUPPI page.
Save: The Save button saves the record to the database. The posting is placed in New status. Because the posting is for Applicant Tracking, "Appl" is placed into the "postype" column of the AMPostingDefinition table.
Submit: The Submit button saves the posting record as well as initiates Workflow for approval. The status of the record is changed to "Requested". Based on Workflow processing, the status will change to Posted if approved, or Rejected if not approved. Because the posting is for Applicant Tracking, "Appl" is placed into the "postype" column of the "AMPostingDefinition" table.

If the posting is approved through Workflow, the posting information will be sent to the Applicant Tracking system which will return a tracking number. The number is placed into the "CopiedFromPosting" column of the "AMPostingDefinition" table.