Transfer Request - SAUPTR
The Student Activities (SA) Transfer Request (SAUPTR) page is used to create requests for transfers between either GL Object Codes within the Student Group, or cash from one Student Group to another. The page consists of a main section and tabs for Transfer and Inter Group Cash Transfer.
The "Submit Transfer" tool associated with this page is used to process the transfer and create a Journal Entry Set to record it. The essential accounting information will be obtained from the SA Student Group Setup (SAUPSS) page.
Main Section
Student Group ID: Select the Student Group ID requesting the transfer. The lookup controller is populated with valid Student Group IDs, derived from the SA Student Group Setup page.
Student Group Name: An echo field that displays the name associated with the Student Group ID.
Transfer Request: A 16-character field that uniquely identifies a particular transfer request. Optionally, a seed value can be set up in Nucleus (NU) Common Codes (NUUPCD), with a Code Category/Value of SYNO/SAXFER. If a seed value is defined, the reference can be system-generated by selecting the Lookup button next to the field.
Requested By: A 30-character field to store the name of the user requesting the transfer. The field is required to create the request but the entry is not validated.
Requested Date:The date the transfer request. The date will default to current date if left blank.
Status: A system-generated display field to indicate the status of the transfer. Defined in static codes, there are four options:
Code | Description | Status Processes |
|---|---|---|
TE | Transfer Request Entry | The request has be entered and saved through the SA Transfer Request page. Next step would be to send the request through the Submit Transfer Request tool. |
TS | Transfer Request Submitted | The request has been submitted using the Submit Transfer Request tool and is awaiting approval. |
TP | Transfer Request Pending | The request has been approved (if needed) and Journal Entry records have been created and are awaiting distribution into the general ledger. |
TX | Transfer Request Complete | The Journal Entry records have been distributed into the general ledger and the request is complete. |
Total: A system-generated total of all detail records "Amounts."
Transfer Tab
Use the Transfer tab page to define a transfer of funds between events within the Student Group accounting.
From Event ID: Select the Event ID of the event that the funds are being transferred from. The drop-down list is populated with Events defined using the SA Event Information (SAUPEV) page.
Amount: Enter the dollar amount to be transferred between Event IDs.
Type: Select the code that describes the type of object code of the transfer. Defined in static codes, the two options available are "RV" for Revenue and "XP" for Expense. The type selected will populate the default object codes designated for the event on the SA Event Information page.
From Object: Select the Object Code that the funds will be transferred from. The default "From Object" code is based on the "Type" of the transfer and will be retrieved from the "From Event ID". The default can be overridden by selecting from the drop-down list of valid object codes of that type.
To Event ID: Select the Event ID of the event that the funds are being transferred to.
To Object: Select the Object Code that the funds will be transferred to. The default "To Object" code is based on the "Type" of the transfer and will be retrieved from the "To Event ID." The default can be overridden by selecting from the drop-down list of valid object codes of that type.
Memo/Description: A 30-character field used to describe the detail associated with the transfer request.
Inter Group Cash Transfer
Use the Inter Group Cash Transfer tab page to define a transfer of funds from one Student Group to another.
To Student Group: Select the Student Group ID that is to receive the transferred funds. The drop-down list will display valid Student Group IDs from the SA Student Group Setup page.
Amount: A dollar amount field to enter the actual amount of the transfer.
Memo/Description: A 30-character field used to describe the detail associated with the transfer request.
Tools for Transfer Request
Submit Transfer Request
The "Submit Transfer Request" tool is used to create a Journal Entry Set to record the transfer between either object codes within the Student Group, or cash from one Student Group to another. When activated, either a request will be created for approval of the transfer of funds or a JE Set. For defaults, the Main and Journal Entries for Transfer sections of the SA Student Group Setup page is used, as well as the NU Common Codes Category/Value of SYNO/BTCHIDJE.