General FA Setup

FASL/TRIAD

Set up Fixed Assets into a TRIAD data structure environment using common code FASL/TRIAD. This code tells BusinessPlus that TRIAD Fixed Asset data structures are being used instead of SmartDB.

SYNO/FAIDNUMS (Optional)

Set up common code SYNO/FAIDNUMS to direct the system to generate either temporary or permanent asset IDs at receiving time. The common code sets up the seed Asset ID number structure. By placing the word "ADD" in the tag number field on the receiving page, the next sequentially generated seed number with any prefix and of the specified length will be used as the asset ID number. This is useful for assigning temporary tag numbers before the permanent number is known.

General FA Information

The Fixed Asset General Information (FAUPGN) page must be defined prior to using the Fixed Assets subsystem. A General Information record must exist for each ledger associated with Fixed Assets. The center section of the General Information page lists questions that tell the system to keep common data in sync when changes occurs on the associated page. The bottom section of the page contains questions pertaining to tracking various transactions within the FA subsystem.

Multiple fields need to be filled out:

• "Create FADEPR Using Primary Class Defaults" tells the system if and how Primary Class Defaults will be used to write a record to the Depreciation page (FAUPAS page, Dep tab).
• "Verify Purchase Amount against Item Amounts" will either force totals to match, warn if totals do not match, or won't verify that totals match before updating a record.
• "Track Asset Transactions" tells the system to track all transactions. Transactions are defined as Additions, Transfers In, Transfers Out, Disposals, and Depreciation. If tracking is set to "Y" in each of the fields, any transfers made on the Location page (FAUPAS page, Location tab) from one Location, Department, Responsible ID, or Asset Account, to another will be kept track of to be viewed via standard CDD report FA1200. Fields that are set to "Y" will be required on the Location page.

Coded Values

Users can define lists of information (pick lists) to be available when a user selects the drop-down control on a field. The pick list is comprised of coded values representing an item. Each coded value is associated with a description. If the same set of codes are required for more than one page and field, a separate set of codes and descriptions must be established for each page. When changes occur to the coded values and descriptions, the changes need to occur for each page and field associated with them. There are several fields on the Fixed Asset pages that are validated from coded tables, accessible from FAUPCD. The Code ID field holds options that are defined within common code FACD/XXX where XXX is the actual Code ID.

Primary Class Defaults (Optional)

Primary Class Defaults are optional and are used to create depreciation defaults on the Fixed Assets (FAUPAS) page, Dep (Depreciation) tab. When an asset is assigned a particular primary class, a depreciation record will be written on the depreciation page for the asset. There are two steps in defining Primary Class Defaults:

1. The first step is to define a primary class in FAUPCD. The Code ID is "PC" and the Code Value and Description are user defined. The length of the code value is two characters.
2. Define the defaults for a particular Primary Class. This is done on the Primary Class Definition (FAUPPC) page. Enter the Primary Class. Upon tabbing out of the field, the description will default. It is only necessary to fill in the fields that need to be defaulted on the Dep (Depreciation) tab when a Primary Class is added to an asset on the FA Update (FAUPAS) page.

Funding Source (Optional)

The FA Funding Source Definition (FAUPFS) page can used to establish the default account structure to post per funding source.

Asset Link ID (Optional)

The FA Asset Link Definition (FAUPLK) page can be used to establish all the possible link ID user-defined codes. Link ID is used to associate assets which need individual depreciation structures but for reporting purposes the total dollar value would be pulled by the link ID.
For example, an existing asset of a bus with an add-on of a new engine and wheelchair hoist would have different acquisition dates and depreciation schedules. By creating and assigning a Link ID to each of the assets, the dollar amount of each asset can be summed and reported as a total dollar amount with a common description (e.g., Link ID of "10" and a Link Description of "Bus with Wheelchair Hoist").