Employee Online - ACA Setup

The following basic setup steps are required before sending the 1095-C forms to Employee Online.

1. Verify (or add) the attachment definition for HREMEN

An Attachment definition must be defined in the Documents Online > Documents > Setup > Attachment Definition plugin in the Administrative Console. The attachment definition will need to be added the first year 1095-C forms are attached to employee entries for Employee Online. After the first year, you can continue to use the same attachment definition.

IMPORTANT- After the definition is added, the following needs to be done:

Clear cache on the 7i servers.
Go to Manage Security Structure and verify the definition shows up under Documents Online > Databound Attachments.

Select the Update Servers button (shown above) to ensure that the new security info is active on all 7i servers. Additionally, make sure the user who will run the 1095-C forms has security access to this Data Bound attachment.

2. Upload the Current Tax Year 1095-C Image Form to Documents Online

A form needs to be defined in Documents Online to serve as the background image of the 1095-C form.

When creating the new form, make sure the description is unique and contains the year. This is used by Employee Online to determine which forms to display.

Download the 1095-C image from PowerSource.

To add a new form, click the New Form button. Add a description and browse to the location of the image to be used as a background.

Make a note of the Layer ID of the form to use; it is needed to set up the ACAR/EOxxxx common code.

3. Create Common Code ACAR/EOxxxx

Create the ACAR/EOxxxx common code as follows:

Add the Layer ID (from Step 2) of the form in Associated Values 1.
Enter the Attachment Definition (ACA_1095 from Step 1) in Associated Descriptions 1.
Enter the Document Description that will show up in the attachment section of HREMEN in Associated Descriptions 2 (e.g.,for ACAR/EO2018, set Associated Description to PYW2EO to be able to view 1095-C in EO).

PYACEOSE and PYACEOAT are now ready to be run.

For more information, see Employee Online Processing.