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W2 Setup

W2 Common Code Setup

The following common codes are used for W2 processing.

Common Code

 Description

PYFG/PY601C

W2 Extractions

PYW2/EOxxxx

(Where xxxx is the tax year)

PYW2/BOX12-##

Box 12 Overflow (for 2X2 Letter format only)

PYW2/BOX14-##

Box 14 Overflow (for 2X2 Letter format only)

W2 Form and Attachment Definition

The following basic setup steps are required before sending the W2 forms to Employee Online (PYW2PW and PYW2EOSE).

  1. Verify (or add) the attachment definition for HREMEN in Documents Online.

  2. Upload the Current Tax Year W2 Image Form to Documents Online.

  3. Create/update common code PYW2/EOxxxx (where xxxx is the tax year) to reference the Form Layer ID and attachment definition.

W2 Description File (PYW2UP)

The W2 Report Definition (PYW2UP) page is used to create/update forms and report definition files used for W2 processing.

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