Requisition Codes

A Req. Code is a request code that may be a brief comment, paragraph of text, or command. Purchase request codes provide the user with flexibility in communicating commands, approvals, disencumbering, closing, printing, reporting on purchase order information.

Up to ten Purchase Requisition Codes can be entered into POUPPR. Codes available for selection are defined in common codes PORC/XX, PORC/YY or PORC/ZZ. The difference between these codes involves where they are placed within the printed order. In general, Req. Codes that follow the PORC/XX format will thread comments into the printed Purchase Request or Purchase Order per the setup on the PO Print Format (POUPFO) page. Req. Codes that follow the PORC/YY format simply insert either above or below Line Item details. PORC/YY may also pull a large statement from a text file.

Additionally, the Requisition codes may be used to supply information to Accounts Payable. For example, common code PORC/AA may be created for orders related to Affirmative Action. When "AA" is used in printing a purchase order, an affirmative action clause will print in the body of the order. Later, a report can be generated of all affirmative action purchase orders through the use of the "AA" request code. Purchase request codes are often used to denote the type of delivery made; "UP" could indicate UPS delivery, or "FB" could indicate "freight on board".