Bid Online Update - BQUPBO

The Bid/Quote Management (BQ) Bid Online Update (BQUPBO) page is for managing the bids that are (or will be) published in Bid Online. In the top section of the page the bid is identified (newly created or an existing bid selected), described and dated with the appropriate dates for advertising, closing, and opening.

Bid Number: New bid numbers are created in Add Mode and must be unique. To update an existing bid number, select from the page Entity list or use the Lookup function by clicking on the ellipsis and select from the drop-down list.
Ledger: Choose the actual ledger code that users will be signed into when working with Bid Online.
Bid Dept: Codes available for selection are defined in BQ Codes (BQUPCD) with a Code ID of BIDTYPE.
Buyer ID: It is possible to identify a specific buyer with a bid. Buyer IDs are maintained in the PE database defined in PE Information (PEUPPE). Click on the ellipsis to view IDs defined in the PE database.
Bid Status: Codes available for selection are defined in BQ Codes with a Code ID of STAT.
Short Desc: Provide a description for the bid. This description will be seen when the bid is published online.
Commodity Code: Identify the commodity code in the lookup. A bid is required to be associated with a commodity code. Commodity codes are defined in the PE Commodity Codes (PEUPCM) page.
Advertise Date: Date the bid is made available to the public on the web site.
Open Date: Date Bid Online starts accepting responses.
Close Date: Date Bid Online stops accepting responses.
Opening Date: Date bid can be decrypted and imported into Bid/Quote

Bid Details Tab

On the Bid Details tab, general instructions relating to this specific bid can be entered.

Starting Instructions: Enter instructions that will be displayed to the bidder at the start of the bid response.
Ending Instructions: Enter instructions that will be displayed to the bidder at the end of the bid response.

Quote Vendors Tab

Displays vendors from older Bid Quote system that can be used for Bid Online.

Bid Questions Tab

Bid Questions are defined in the BQ Bid Online Questions (BQUPQU) page. On the Bid Questions tab, select from the defined questions to assign to this particular bid. There are two levels of bid questions: Bid Level and Item Level. Bid Level questions apply to the bid. These can be used to ask general questions. Item Level questions are questions that are asked to the bidder during the bid responses at the item level. At this level ask things like Price, Warranty, etc.

Bid Level: Select Bid Level or Item Level.
Question Sort: Enter a whole number larger than zero to control the order in which the question (sets) are presented to the bidder.
Question Set: Select the question set as defined in BQ Bid Online Questions.
Created By/When: Display-only fields showing the user and date/time this question was created.
Updated By/When: Display-only fields showing the user and date/time this question was last updated.

Amendments Tab

On this tab, enter amendments to a bid when the bid is published and open.

Amendment number: The page will automatically track the amendment number.
Status: When a new amendment is created the status defaults to NW (New). When the amendment is published, the status is updated to PB (Published).
Date Published: The date of publishing the amendment is automatically recorded.
Description: Enter the description of the amendment.
New Close Date: If the Close Date should be changed because of the amendment, enter the New Close Date here. This will update the bid master Close Date information in the top of the page.
New Status: If the Status should be changed because of the amendment, enter the New Status here. This will update the bid master Status information in the top of the page.
New Opening Date: If the Opening Date should be changed because of the amendment, enter the New Opening Date here. This will update the bid master Opening Date information in the top of the page.
Created By/When: Display-only fields showing the user and date/time this question was created.
Updated By/When: Display-only fields showing the user and date/time this question was last updated.

Additional Responses Tab

When a bid is opened, all the bid responses are decrypted and loaded into the Additional Responses tab. When the defined question in BQ Bid Online Questions has a BQ Attribute defined, the response will also be loaded in the BQ Bid Response (BQUPIT) page.

Vendor ID: The vendor ID. Entry in this field is not validated in database.
Line Number: The line number of the bid response.
Question Number: The question number of the bid response.
Answer Type: This is the answer type for the question as was setup in BQ Bid Online Questions.
Short Description: Short description of the question as defined in BQ Bid Online Questions.
Text: If the Answer Type is Character and Answer Style is Text, the answer to the bid question will display here.
Char: If the Answer Type is Character and the Answer Style is not Text, the answer to the bid question will display here.
Numeric: If the Answer Type is Numeric, the answer to the bid question will display here.
Date: If the Answer Type is Date, the answer to the bid question will display here.
Created By/When: Display-only fields showing the user and date/time this question was created.
Updated By/When: Display-only fields showing the user and date/time this question was last updated.

Bid Online Tools

Publish Bid
When the bid information is complete, it can be published to the Bid Online server. This is done using the Publish Bid tool from the option bar on the left of the page.

Publish Amendments
If amendments are made, publish the amendment using the tool from the option bar on the left of the page.

Open Bids
When the date and time matures, open (unseal and decrypt) responses. This is done using the Open Bids tool from the option bar on the left of the page.

Publish Award
After the online bid has been opened, the buyers follow the normal procedure for evaluating and awarding the bid. Once the awards are done, the results can be published. This is done using the Publish Award tool from the option bar on the left of the page.