Re-open a Closed Purchase Order - POUTRO

If a Purchase Order has been inadvertently closed, it will be necessary to run this utility to update any information, process receiving, or payables against it. The user may opt to re-open a closed Purchase Order by the Purchase Order number or Purchase Request number. Note that opening a single PR number will open all PRs related to the PO.

To narrow down the number of records being searched (improving performance), enter an As Of date in the "Beginning search date" field.

If run in Trial Mode, the system only generates a report; the PO will not be reopened or re-encumbered. Review the report generated and/or the tail sheet for any remarkable messages. Then uncheck the Trial Mode box to commit to reopening the order(s).

Note that reopening a PO will update POUPPR record(s) Status field to "PO" or "PP" and re-encumber the PO (per the system's configuration). To see the change within the EN Direct Update (ENUPTR) page, place the PO number into the Reference field and see the history of the PO order and related PRs. POUTRO will generate records holding the description of "POUTRO Auto Adjustment to Reop." The PO is then active and reports the encumbered value. So when reopening the PO, see the full value of the PO followed by any related PRs stating N/A for the value (PRs are disencumbered once the PR becomes a PO).

If it is necessary to reopen with a different date (for next fiscal year), go to the Options section and uncheck the box for the "Reopen as of close date" question. The system will then display a date field to enter the date the PO should be opened.