Distribute JE Set - GLJEDS

To distribute the General Journal Entry to the GLDB, key in GLJEDS. The system will prompt for the General Ledger posting date. This will be the posting date used for all entries in the batch. Options for adjusting the posting process are available. First, the user may indicate if the default Transaction Type is to be changed. The default value is ST for standard Journal Entries. Other values are AC for Accrual/Reversal entries, CL for Closing entries, and BF for Balance Forward entries. Second, is the ability to create a Reversal Batch of Journal Entries. If you select Yes, you are prompted for a new Batch File name and the posting date for the reversing entries. Once the distribution process is activated, all entries in the original batch will be placed in the reversing batch, with opposite signs. The reversal batch may then be posted by the user to the General Ledger on the date desired for reversing entries.

When a batch of transactions is distributed to the General Ledger Database, two things occur:

• Each individual transaction is associated with the BusinessPlus job number for the specific posting. This provides another audit trail for all transactions which were distributed together.

• Four reports are produced:

  • Batch Proof Listing: This should match the listing provided prior to distribution.

  • JE Distribution: A listing of all transactions sorted by account.

  • Journal Entry Postings: A report of all items posted to the GLDB.

  • Audit Report: Provides total Debits and Credits before the distribution, this distribution, and after the distribution.