PYAA - Code

Affirmative Action Codes
Code Category: PYAA
Code Value: A PYAA entry must exist for all Affirmative Action Codes that will be used on the EMPLOYEE DEFINITION (1) screen (PYUPEM). Specify the desired Affirmative Action Code in this field.
Short Description: Enter a code of "B" through "K," which indicates which column on the report this category will fall into:
B = White (non-Hispanic) males
G = White (non-Hispanic) females
C = Black (non-Hispanic) males
H = Black (non-Hispanic) females
D = Hispanic males
I = Hispanic females
E = Asian or Pacific Islander males
J = Asian or Pacific Islander females
F = Am Indian or Alaskan Native males
K = Am Indian or Alaskan Native females
Medium Description: You can enter more descriptive information and it will not affect the EEO report. The appropriate affirmative action code is then input on screen 1 of the employee master in Payroll (PYUPEM) in the box called AA code or in Triad HR (TDHREM) EMPMSTR2 in the field called Ethniccd. Make sure these values match the values in the common codes.
Long Description: Used to describe the Affirmative Action Code Value. The employee's function and job category are specified on the Screen 3 of the Employee Definition Screen.
01 = Financial Administration / General Control
02 = Streets and Highways
03 = Public Welfare
04 = Police Protection
05 = Fire Protection
06 = Natural Resources / Parks and Recreation
07 = Hospitals and Sanatoriums
08 = Health
09 = Housing
10 = Community Development
11 = Corrections
12 = Utilities and Transportation
13 = Sanitation and Sewage
14 = Employment Security State Governments Only
15 = Other
Associated Code: Must be "EE04INFO."
Association Code Description:
The first two characters of this field specify the function ("01" - "14") while character 5 specifies the job category ("1" - "8").
Job Categories are pre-defined:1 = Officials / Administrators2 = Professionals3 = Technicians4 = Protective Service5 = Para-professionals6 = Administrative Support7 = Skilled Craft8 = Service / Maintenance
Associated Numeric Values
1: Set to the Pay Base number used to determine salary. If left blank, Pay Base 2 will be used.
2-5: Reserved for future use.
Associated Codes
1: If set to "NO SUMMARIZE," summarization of functions with less than 100 employees will not occur. Employers with > 1000 full time employees should set this field to "NO SUMMARIZE."
2-5: Reserved for future use.
Associated Descriptions
1: Enter the name / title of the certifying official.
2: Enter the EEOC assigned control number of the organization.
3: Defines two options for determining full time vs. non-full employees. When set to OPTION-1, an employee will be considered full time if the Type field on the Employee Definition screen is set to "FT" or "FULL." When set to OPTION-2, the Type field of the Employee Definition screen will be used to read the PYTPxxxx (xxxx is the value of the Type field) common code and, if Associated Description 1 of this common code is set to "FULL," the employee will be marked as full time, otherwise the employee will be considered not-full time. Note-If no option is specified the process will assume OPTION-1.
4: Enter the name of the county.
5: Enter the jurisdiction name.
The EEO-4 report process is invoked via mask PYRESPEO04. In addition to the normal employee selection criteria and printer selection, the following prompts will be issued:
Select the function for which you will be generating this report - 16
01 Financial Planning 02 Streets and Highways
03 Public Welfare 04 Police Protection
05 Fire Protection 06 Natural Resources
07 Hospitals and Sanatoriums 08 Health
09 Housing 10 Community Developments
11 Corrections 12 Utilities and Transportation
13 Sanitation and Sewage 14 Employment Sec. State Gov. Only
15 Other 16 All Function Codes
Select 1 - 15 to report on a specific function only, otherwise select 16.
Enter a four-digit tax year.
Supply the tax year for the report.
Special note: Only employees receiving wages in the June of the selected tax year will be reported consequently the normal run would simply select all employees.